- Fencing specialists and blacksmith contractors
- Based near Kirknewton in West Lothian, Scotland
- Over 50 years of expertise
Solution Benefits
- Saves a significant amount of time
- Eliminates errors
- Freed up time to spend on more important tasks
Background
Wright & MacLennan, located near Kirknewton in West Lothian, Scotland, have been specialists in fencing and blacksmith contracting since 1970. With more than 50 years of expertise, the company is known for its skilled workforce, high-quality workmanship, competitive pricing, and in-house design capabilities.
The Challenge
The office manager at Wright & MacLennan was solely responsible for processing over 100 purchase invoices each month. Manually entering
these invoices into Sage 50 consumed a significant amount of time, diverting attention from more critical tasks.
Balancing manual data entry with her office manager duties, including greeting visitors and handling phone calls, often led to errors and inefficiencies. To reduce these errors and reclaim valuable time, she sought a data capture system to streamline the process.
Despite previously integrating Sage’s AutoEntry system, it proved too complicated and didn’t meet their needs.
”We have used Agilico to manage our printers for about five years now, and their professionalism and quick response time have been consistently impressive.
Office Manager, Wright & MacLennan
The Solution
As a satisfied print customer of Agilico for over five years, Wright & MacLennan trusted Agilico’s expertise and responsiveness. When approached about improving their accounts payable processes, they were introduced to Agilico’s invoice processing solution, Verify. The office manager remarked, “We have used Agilico to manage our printers for about five years now, and their professionalism and quick response time have been consistently impressive. When they introduced us to the Verify system to streamline our invoicing, we were eager to give it a try.”
Shortly after being approached by their account manager, they booked in a demo catered to their business to see Verify in action. The benefits of Verify were
clear, and the office manager championed the adoption of the system, becoming an advocate for change, and encouraging the directors to move forward with the system. Shortly afterwards, Verify was implemented.
Agilico Verify is a cloud-based automated invoice processing solution that employs intelligent data capture for accuracy. The process starts with an invoice being emailed to a dedicated inbox, where Verify captures essential data such as supplier details, net, VAT, gross amounts, and PO numbers if applicable. The office manager then verifies the information before approving it to match with a relevant PO or routing it for coding and up to three levels of approval. Once validated, the data is automatically posted into Sage 50, ready for payment.
”When Agilico introduced us to the Verify system to streamline our invoicing, we were eager to give it a try. Now, we can't imagine working without it—it saves us so much time and eliminates errors.
Office Manager, Wright & MacLennan
The Benefit
Implementing Verify has been transformative for Wright & MacLennan, saving them at least five hours per month on invoice processing. This efficiency gain allows their office manager to focus on more critical business tasks. Additionally, the high accuracy of Verify’s data capture significantly reduces errors, saving time that would have been spent correcting mistakes and ensuring financial accuracy.
Overall, Verify has brought substantial positive changes to Wright & MacLennan. The office manager concludes, “We can’t imagine working without Verify—it saves us so much time and eliminates errors.“
